Accounting Clerk – Payroll
Job Description
We are seeking an Accounting Clerk – Payroll to process payroll and perform payroll related functions. The incumbent will also assist the Accounts Receivable and Accounts Payable clerks in processing cash receipts, cash disbursements, and maintain accounts receivables and payables.
Functions & Qualifications
- Process semi-monthly payroll through a payroll service.
- Review timesheets, follow-up on discrepancies and insure that approvals are proper.
- Process and review earnings, deductions and net pay computation, including adjustments and manual check computations.
- Process and reconcile 401k data including uploads for electronic payment.
- Preparation of payroll journal entries, including reconciliation of taxes, pay and 401k deposits.
- All other duties related to payroll processing, reporting and reconciliation as necessary.
- Accounts Payable
- Gather and review payment requests (invoices, check requests) for adherence to company policy and governing law.
- Review invoices for prior balances forward, research and resolve, reconcile vendor statements.
- Obtain W-9 forms for new vendors.
- Review vendor payment history for duplicate payment requests.
- Prepare check request forms including determining paying entity, coding, descriptions, due dates, verification of invoice information and clerical accuracy.
- Enter payment request information in A/P system and route for approval to appropriate authority levels.
- Prepare manual and computer generated checks in accordance with Treasury Manager’s directives.
- Process information including Positive Pay and other management reports.
- Mail or deliver payments in accordance with payment request.
- Research unprocessed A/P files, follow up on invoice approvals.
- Research and respond to vendors inquiries regarding outstanding invoices.
- Maintain paid vendor files.
- Maintain W-9 files.
- Preparation and distribution of 1099 forms.
- Preparation of annual escheat check filings.
- Assist the Cashier in maintaining the personal lines accounting system.
- Gather sort and post cash receipts into the personal lines accounting systems.
- Process and reconcile electronic uploads of daily cashiering information into the personal lines accounting systems.
- Balancing and posting payroll deduction (PDP) and ACH cash transactions.
- Address internal communications related to policy transactions and balances.
All other duties related to personal lines data processing and reconciliation as needed.
- Performs other Accounting related duties as may be required or assigned.
Skills/Knowledge
- Able to work with mathematical concepts such as probability and statistical inference, and fundamentals.
- Able to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
- Able to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Able to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Education/Experience
- High school diploma or GED required.
- Two years work experience in accounting, auditing, budgeting or finance required.
- Familiarity with PC based software programs and mainframe systems preferred.
- Two years of accounts payable experience preferred.